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Documents · Format · File Size · Sources

Documents Required for
Digital Gujarat Scholarship 2026

Quick Answer

Required documents: Aadhaar Card, Caste Certificate, Income Certificate (Mamlatdar), Domicile Certificate, Previous Marksheet, Fee Receipt, Bank Passbook (first page), and Passport Photo. All files must be PDF or JPG, each under 200 KB. OBC students also need a Non-Creamy Layer Certificate.

📁 Format: PDF or JPG only
📏 Max Size: 200 KB per file
✏️ Updated: April 2026
✓ Verified: April 2026
Get Your Personalised Checklist

Select your category and scholarship type to see exactly which documents you need.

Complete Reference

All Documents | Master Checklist

Every document you may need for any Digital Gujarat Scholarship. Required documents are marked with a teal border; conditional documents with a gold border.

Required — All

Aadhaar Card

Your Aadhaar card (12-digit number) must be seeded (linked) to your bank account. Without this linkage, the scholarship amount cannot be transferred via DBT. Upload the front side of the Aadhaar card.

PDF / JPGUnder 200 KBUIDAI / Aadhaar website
Required — All

Income Certificate

Official certificate showing your family's annual income, issued by the Mamlatdar or Talati of your district. Must reflect total family income (all earning members combined). Must be current, ideally issued within the last 12 months.

PDF / JPGUnder 200 KBMamlatdar / Talati office
Required — All

Domicile / Residence Certificate

Proof that you are a permanent resident of Gujarat, issued by the Mamlatdar of your district. This is non-negotiable, students from other states cannot apply. Ensure the certificate is valid and not expired.

PDF / JPGUnder 200 KBMamlatdar office
Required — All

Previous Year Marksheet

The official marksheet from your most recent exam, Class 10 for diploma applicants, Class 12 for degree applicants, or last semester/year result for renewal applicants. Must show percentage or grade clearly.

PDF / JPGUnder 200 KBSchool / College / Board
Required — All

Admission / Fee Receipt (Current Year)

The official fee receipt issued by your institution for the current academic year (2025–26). Must show your name, course, institution, and total fees paid. This is used to verify your enrollment and calculate scholarship amount.

PDF / JPGUnder 200 KBYour college / institution
Required — All

Bank Passbook (First Page)

The first page of your bank passbook showing your full name, account number, IFSC code, branch, and bank name. The account must be in your own name (not a parent's account). Must be Aadhaar-linked for DBT.

PDF / JPGUnder 200 KBYour bank branch
Required — All

Passport-Size Photograph

A recent passport-size photo with a plain (white or light-coloured) background. The photo should clearly show your face. Take it in good lighting to keep the file size small. Accepted format: JPG.

JPG onlyUnder 200 KBPhoto studio / mobile
Required — Category

Caste / Category Certificate

For SC, ST, OBC, SEBC, NTDNT students: a valid caste certificate issued by the competent government authority (SDM / Mamlatdar). For OBC students, a Non-Creamy Layer Certificate is also required. For Minority students: a community/religion certificate.

PDF / JPGUnder 200 KBMamlatdar / SDM / Collector
Required — All

Institution Fee Structure

Official document from your college or polytechnic showing the complete fee breakup for your course and year. This is used to calculate the exact scholarship amount. Must be on institution letterhead with a seal.

PDF / JPGUnder 200 KBCollege administration
Required — All

Bonafide / Enrollment Certificate

A certificate from your institution confirming that you are a currently enrolled, full-time student in the stated course. Also called a bonafide certificate. Must be for the current academic year (2025–26).

PDF / JPGUnder 200 KBCollege / polytechnic
If in Hostel

Hostel Certificate

Required only if you reside in a recognised hostel as part of your studies. Issued by the hostel warden or institution. This enables the hostel/mess allowance component of certain scholarships. Not needed if you are a day scholar.

PDF / JPGUnder 200 KBHostel warden
If Education Gap

Gap Affidavit

Required if there is a gap of one year or more between completing your last education and the current enrollment. The affidavit must be on a stamp paper and signed before a notary or judicial magistrate, explaining the reason for the gap.

PDFUnder 200 KBNotary / Stamp paper
OBC additional document: OBC students must also upload a Non-Creamy Layer Certificate (NCL Certificate) in addition to the caste certificate. Obtain it from your Mamlatdar or designated authority. Without NCL, the OBC application will be considered incomplete.
File Preparation Guide

How to Prepare Your Documents for Upload

The most common reason for application failure is files that are too large or not readable. Follow these steps.

📄

For PDF Documents

If your PDF is over 200 KB (most scanned PDFs are 500 KB–2 MB), compress it before uploading.

Use: ilovepdf.com → Compress PDF

Free tool, no registration needed. Works on mobile browser.

🖼️

For JPG Photos

Camera photos are usually 2–5 MB. Compress to under 200 KB before uploading.

Use: compressjpeg.com or resize to 600×800px

Or use your phone's Edit → Resize function.

📱

Scanning on Mobile

Use your phone camera in good natural light. Place documents on a flat, dark surface for best contrast.

App: Adobe Scan or CamScanner (free)

These apps auto-crop and enhance documents.

✅

Before Uploading | Check

Open every file on your device before uploading. Verify: all text is readable, no part is cut off, the file is under 200 KB.

File size check: WhatsApp → Share → shows KB

Blurry files are the #1 reason for document rejection.

Do not upload: Cropped documents (part of text missing) · Tilted / blurry photos · Expired certificates (income/domicile older than 12 months) · Another person's documents · Files over 200 KB.
Where to Get Documents

How to Obtain Each Required Document

Start gathering documents 2–3 weeks before the application deadline, some take time to obtain.

🏛 Income Certificate

Visit your local Mamlatdar office or Talati office in your district. Bring: your Aadhaar card, ration card or electricity bill, and a self-declaration of all income sources.

  • ⏱Processing time: 7–14 days
  • 💰Fee: Small stamp duty / free in some districts
  • 📌Get it freshly issued each year

🏛 Domicile Certificate

Visit your Mamlatdar office. Bring: Aadhaar card, ration card showing Gujarat address, electricity bill, and proof of residence (rent agreement if renting).

  • ⏱Processing time: 7–14 days
  • 💰Fee: Nominal stamp duty
  • 📌Valid for 1–3 years typically

📜 Caste Certificate (SC/ST/OBC)

Apply at your district Social Welfare Office or Mamlatdar office. Bring: Aadhaar card, ration card, birth certificate, and your parent's caste certificate if available.

  • ⏱Processing time: 15–30 days
  • 💰Fee: Nominal / free in many districts
  • 📌Permanent once issued, does not expire

📝 Non-Creamy Layer Certificate (OBC)

Apply at the Mamlatdar office or designated Tehsil office. Bring: income certificate (latest), Aadhaar, caste certificate, and bank statement.

  • ⏱Processing time: 7–14 days
  • 💰Fee: Nominal
  • 📌Valid for 1 year, renew annually

🏦 Bank Passbook / Account

Open a savings account in your own name at any nationalised bank (SBI, Bank of Baroda, Canara Bank etc.). Visit the bank branch with Aadhaar card to seed (link) it to Aadhaar.

  • ⏱Aadhaar seeding: 24–72 hours after request
  • 📌Must be in student's own name
  • 📌Zero-balance account available for students

🎓 College Documents

All institution documents (bonafide certificate, fee receipt, fee structure) are obtained from your college or polytechnic administration / scholarship cell.

  • ⏱Same day to 3 days typically
  • 📌Ask for scholarship-specific fee structure
  • 📌Must be for current AY 2025–26
FAQs

Document-Related FAQs

Each document file must be under 200 KB. Files must be in PDF or JPG format. If your file is larger, compress it using ilovepdf.com (for PDFs) or compressjpeg.com (for JPG images). This is a hard limit on the Digital Gujarat portal, files over 200 KB will not upload.
The income certificate must be obtained from the Mamlatdar office or Talati office in your district. Bring your Aadhaar card and any existing proof of income (salary slips, pension documents, or a self-declaration). The certificate typically takes 7–14 days to be issued. It must reflect the total annual income of all earning members of the family, and must be current (issued within the last 12 months).
Yes, you can upload a clear photograph taken with your mobile camera instead of a scanned copy. However, it must meet these conditions: (1) All text is fully readable, (2) The document is not tilted or partially cropped, (3) The file is under 200 KB, (4) The photo is in JPG format. Take the photo in good natural daylight, on a flat dark surface, holding the phone directly above.
No. You can use the same income certificate for all scholarship applications in the same year. However, the income certificate must be current (issued within the last 12 months) and must show income within the limit for each specific scheme. If you apply for MYSY (limit: ₹6 lakh) and a Post-Matric SC scholarship (limit: ₹2.5 lakh), the same certificate works for both if it shows ≤₹2.5 lakh.
You cannot apply for caste-based scholarships (SC/ST/OBC/SEBC) without a valid caste certificate. Start the process of obtaining one immediately, visit your Mamlatdar or Social Welfare office with Aadhaar and birth documents. Processing takes 15–30 days. If the scholarship deadline is near and your caste certificate is under process, contact the district office, some schemes allow provisional applications with an application receipt. However, the final certificate must be submitted before verification.

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